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Paper Record Submissions FAQ: Archaeological Reports

Many questions often arise concerning archaeological records and the proper format for submission to the Utah Division of State History, State of Utah Historic Preservation Office.  Answers to some of the more frequent questions and issues can be found below. For information concerning state project number assignment please reference guideline here.

Most of these items are recommendations or professional courtesies and not a requirement unless otherwise stated. If your question is not covered below please contact the Records staff at archrecords@utah.gov. Many standards have been purposefully left in the hands of the land managing agency or at the discretion of the field archaeologist. If you find a conflicting standard or recommendation please email us.

  • Please staple your project cover sheet to your report.  The cover sheet is a permanent archived addition to your report.   A blank .pdf can be found here.
  • Please do not include multiple title pages to your report.  Multiple title pages, especially when printed on card stock, look great, but take up room and jam the copier.
  • Printing your reports and site forms double sided is acceptable and helps save space and trees.
  • Reports smaller than 1cm should not be bound.  Please either secure with a binder clip or staple.  Previously bound reports have an increased tendency to tear or jam the copier.
  • Please be sure all figures, especially maps, are clearly legible in your final print out.  These figures are often used to relocate resources and/or digitize from- please provide these figures with this in mind.  Please see our cartographic best practices here (link).
  • Three-hole punching your reports is not required.  We’ve recently abandoned our three-ring binder filing system in favor of archival boxes.
  • Since an archaeological site excavation project permanently alters the site, an update to the site’s IMACS form is required as part of the final report.
  • Archaeological excavation reports do require a State Project Number.
  • Archaeological monitoring reports only require a State Project Number when a discovery is made.  Exceptions can be made.
  • A paper copy of your report and associated site form is required.  In addition to the paper record, we encourage you provide a digital copy of your records submission as well.  Information concerning these additional submissions can be found here (link).

All site recording and reporting should be completed in consultation and compliance with relevant landowner standards and practices.  Where such standards do not match those listed above please contact us. See additional FAQs here.