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Preservation Pro Update: October 22, 2013

Utah Division of State History
Preservation Pro Update
October 22nd, 2013

This memo is intended to update Preservation Pro users and our agency partners on what the archaeology records staff has been working on and completed during the recent months.

General Stats:

  • Archaeological report spatial data uploaded August-September 2013: 310
  • Archaeological site spatial data uploaded August-September: 464
  • Site forms scanned in August-September: 1800 (focused on Uintah County).

Site Form Access Bug

We’ve received numerous reports concerning issues accessing site forms scans- thank you for the feedback.  Our IT staff is reportedly exploring the issue and searching for a solution.  In the interim, if you are needing one or two site forms from counties already scanned (BE, BO, CA, DA, DC, DV, GR, IN, UN) please contact archrecords and we’ll see what we can do.  We encourage anyone experiencing the issue to “report a bug” via the feedback tab to escalate the issue.

Site form scanning update:

We are currently working on scanning Uintah County.  This county was chosen due to the high traffic these records are receiving.  We are over 50% complete with that county.  Our Department recently purchased a high volume scanner to expedite the project.  We currently have nine counties (BE, BO, CA, CB, DA, DC, DV, GR, and IN) scanned.

Additional Preservation Pro development update: 

Last month we were finally able to get a ‘landownership’ identifier added to the system.  We hope it’s been of use.  If you have other functionality you’d like to see added please use the “report request feature” in the feedback tab.

Preservation Pro and the Proposed “New IMACS”

We are currently preparing for the potential rollout of new site recording standards and forms in Utah.  Given the large changes to the form, and our software and financial constraints, we’ll be significantly modifying the data we retain in Preservation Pro.  Our focus will be on providing digital site forms (pdf) and basic tabular data on every submitted site.  In working with key agencies we feel this will add more value to the system.  More information is coming- but if you have questions please feel free to contact us.

New Records Email Address:

For those of you who haven’t heard, we’ve recently launched a new email address for records needs:  archrecords@utah.gov.  This is a group email address that we hope will provide quicker and better service for records needs.  Please update your email address book.

Send us your shapefiles!

Thank you to all who have generously responded to our requests for spatial data.  We continue to accept digital spatial data as an addition to your usual paper-based submission packet.  A CD or other portable media attached to the report is best (addressed to us), but we can be flexible on other the delivery methods.  We know such submissions were discouraged in the past, but change is here!