Skip to content
Secondary Content

Submit Burials Data

Note: Only authorized representatives of cemeteries may submit burial data for inclusion in the Utah Cemeteries and Burials database.

Do you have a correction to the database?

Would you like to survey a public or private cemetery? Follow these steps:

  • Obtain written permission from the cemetery.
  • Contact us about the correct format and submission of data, or if you have any questions.

Steps to submitting data

Prepare and format your data

Download and use our Microsoft Excel Template

Submit data

Correct individual records

Contact us if you have any questions.

Prepare and format data

Cemeteries my export to the Utah Burials Database all or part of their records, including updates (usually new burials since the last update).

Data must be submitted in comma-separated value (CSV) format or in a Microsoft Excel file. The data must be submitted in the following order:

Column Header Type and (Maximum number of characters)
BURIAL_ID NUMBER (7) REQUIRED
LAST_NAME TEXT (25) REQUIRED
FIRST_NAME TEXT (40)
BIRTH_MONTH NUMBER (2)
BIRTH_DAY NUMBER (2)
BIRTH_YEAR NUMBER (4)
BIRTH_PLACE TEXT (75)
DEATH_MONTH NUMBER (2)
DEATH_DAY NUMBER (2)
DEATH_YEAR NUMBER (4)
DEATH_PLACE TEXT (75)
BURIAL_MONTH NUMBER (2)
BURIAL_DAY NUMBER (2)
BURIAL_YEAR NUMBER (4)
SOURCE TEXT (100)
CAUSE TEXT (75)
GRAVE_LOCATION TEXT (30)
COMMENTS TEXT (100)
GENDER TEXT (1)
GRAVEMARKER_MATERIAL TEXT (15)
GRAVEMARKER_TYPE_OF_MARKER TEXT (20)
GRAVEMARKER_IMAGERY TEXT (100)
GRAVEMARKER_ARTISAN TEXT (40)
GRAVEMARKER_EPITAPH TEXT (2000)
GRAVEMARKER_COMMENTS TEXT (100)
RELATIVE1_NAME TEXT (40)
RELATIVE1_RELATIONSHIP NUMBER (1)
RELATIVE2_NAME TEXT (40)
RELATIVE2_RELATIONSHIP NUMBER (1)
RELATIVE3_NAME TEXT (40)
RELATIVE3_RELATIONSHIP NUMBER (1)
RELATIVE4_NAME TEXT (40)
RELATIVE4_RELATIONSHIP NUMBER (1)
RELATIVE5_NAME TEXT (40)
RELATIVE5_RELATIONSHIP NUMBER (1)

 

General instructions:

Make sure the required fields contain data.

Make sure you keep text fields within the required maximum number of characters.

If you don’t have any data for any field, do not delete that column on your Excel spreadsheet! Leave that field blank. Exception: for dates, put in a 0 (zero).

Please don’t add any additional categories or columns. Our database won’t accept them.

Days and months:

If the day or month is unknown, put in a 0 (zero).

Otherwise, use a one-digit number:

  • 1-12 for birth, death, or burial month
  • 1-31 for birth, death, or burial day

Years

If the year is unknown, put in a 0 (zero)

For a known year, use four digits (any year between 1700 and the current year).

Gender

Gender should either be blank, F, or M.

Relatives

You can include up to five relatives in the database.

Either fill in both the name and relationship, or leave both empty.

To fill in the relationship field, use these numbers:

  • Mother = 1
  • Father = 2
  • Spouse = 3
  • Children = 4
  • Sibling = 5

Note that these numbers do not have to correspond with the Column Headers. For instance, RELATIVE1_RELATIONSHIP does not have to be Mother. Or, for instance, RELATIVE3, RELATIVE4, AND RELATIVE5 could all be children.

This is fine, but again, you cannot include more than five relatives at this time.

Correct individual records

Corrections of individual burial records must be coordinated through the local cemetery records keeper, where the master record is kept.

If you see an error, please contact the records keeper at the cemetery. That person will make the change in the master record, who will then notify our office. At that point, we will make the change in the statewide burials database.

Questions?

Contact Amy Oliver at 801-245-7247.