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Toolkit: Museums

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Museum Volunteer Recruitment and Management Workshop Series marketing button

Many volunteer managers are not given the tools necessary to help them effectively manage their volunteers and volunteer projects.  This two-part workshop series was developed in partnership with UServe to respond to volunteer needs in the museum field. Attendees will be trained on effective volunteer management including recruiting, motivating, and retaining volunteers.

Upon completion of the program, volunteer coordinators have the necessary skills to:

  • Assess volunteer needs and match those needs with the strategic goals of the museum
  • Develop relevant, competency-based volunteer roles and opportunities that attract and retain high caliber volunteers to address critical needs in your museum

Workshop level: Beginner, 101. For an agenda, please click here.

Cedar City

When: Wednesday, March 15th, 2017 and April 12th, 2017, 9AM-4:30 PM

Where: Southern Utah Museum of Art, 351 West University Blvd, Cedar City

To register, please email Jennifer Ortiz, Museum Services Manager at You must be able to attend both workshop days to participate. Registration is limited to 25 people and to museum professionals who are currently working or volunteering in a museum setting.

Museums Watch & Talk Brown Bag Series

museum brown bagJoin us every other month beginning this August for a series of conversations featuring different museum topics hosted by a local expert. This series is a “workshop-lite” session with the introduction of one museum topic, such as collections, education, administration, etc. through a pre-recorded webinar. An expert host will facilitate conversation after the webinar, making the content relevant to participants in the room. Bring a brown bag lunch and enjoy the fun!

February 10, 2017: Audience Evaluation, a partnership with the Museum of Peoples and Culture’s staff, 11AM-2PM in the classroom at the Museum of Peoples and Cultures on BYU’s Campus. Register here.

April: TBA

June: TBA

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APPLICATIONS CLOSED: Collections Technical Assistance Program

The Division of Arts and Museums is pleased to announce a new program geared towards assisting small museums in improving their collections care and management practices. The Collections Technical Assistance Program will provide participating museums one-on-one training on-site in collections care, from object handling to inventory and preservation planning.

Participating museums will work directly with the UA&M Museum Services Manager to conduct a Preservation Assessment and work on-site to determine priority projects that they can address together over the course of the year. Museums accepted into the program will receive $4,000 to work on their collections project, funding that can be applied towards such things as purchasing materials, bringing in a conservator to do conservation work, or building improved exhibitions mounts. The goal of the Collections Technical Assistance Program is to holistically address collections care in small institutions by providing the building blocks of training and funding necessary for museums to succeed.

This program is by application only and will be limited to four total participating museums. Applications will be accepted through July 22nd with notifications of acceptance sent out August 19, 2016. All participating museums must be able to commit to a full year of working on their agreed upon project with the Museum Services Manager in order to receive the funding.


You must represent a “small” museum in the state of Utah, operating on $250,000 or less. While academic institutions are welcome to apply, the main beneficiaries of the program must be full or part time staff and/or volunteers and not students working towards a degree who will continue to work in the museum.

To apply, please click here.


Box and Storage Mount-making workshop materials, Utah Museums Association Conference 2016, click here.

National Endowment for the Humanities (NEH) Grant Workshop Material 

Click here to view the NEH’s grant workshop materials from their site visit to Utah in March. It includes information regarding the application process and is a broad overview of the grants that they offer.

 Environmental Monitoring       full kit photo 2

UA&M now offers an environmental monitoring kit for rent for a small fee. The kit includes tools to measure your museum’s temperature, humidity, and light allowances. For more information about the kit or to inquire about rental, please contact Jennifer Ortiz at or 801.245.7288. 

Preservation Assessment

We now offer an onsite preservation assessment for museums interested in learning more about how to better preserve their collections. Based off of Heritage Preservation’s Conservation Assessment Program (CAP), Utah Arts and Museum’s Preservation Assessment provides constructive feedback on areas of improvement through a facilitated onsite visit and itemized report. The visit and report are meant to provide feedback that will assist in identifying priority collections care needs and better assist museums interested in applying for museum grants through Utah Arts and Museums.

Please see our Pre-Assessment worksheet for more information and contact Jennifer Ortiz, Museum Specialist at 801-245-7288 to schedule your assessment.

Emergency Planning

Collections Management

Fair Use and Copyright Issues

Museums Newsletter

This e-newsletter contains timely information and articles for Utah museums. If you would like to receive it, please email Jennifer Ortiz at

Resources for Nonprofit Organizations

Looking for help with volunteers, accessibility, strategic planning or starting up a new museum? Check out the toolkit for nonprofit arts organizations and museums. Click HERE for the nonprofit organization toolkit.

Museum Support Organizations