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Category Archives: Trustees & Friends

Friends of the Library

Trustee Center

Thank you for your interest in volunteering as a Friend of the Library. Your enthusiasm for libraries and dedication to serve is commendable. We hope the resources in this page will help you focus your efforts and maximize your labor, thus strengthening the role of the Friends group and its impact on the library and the community.

NEWGetting Grants in Your Community by Sally Gardner Reed & Beth Nawalinski, United for Libraries.

Resources

Getting Organized

Archived Webinars & Recorded Presentations

Professional Organizations

For more information or assistance contact:

Juan Tomás Lee
Phone Number (801) 715-6769 or (800) 662-9150 (Utah toll-free)
Email address jtlee@utah.gov
 

Library Trustee Center

Trustee Center

If you are a new library trustee, here you will find a lot of information to get you started on the right track. If you are a seasoned library board member, here you will find resources to help you become even more effective in your role as trustee.

“As trustees of libraries, we have been entrusted with the noblest task of all – to preserve, strengthen, and promote the growth and use of our community’s libraries… The library for which we work today will long outlive us and will provide inspiration and encouragement for generations to come.” (Source: Jane Bellon, Illinois Trustee Facts File, 1997 edition, p.1)

Learning Resources

NEWGetting Grants in Your Community by Sally Gardner Reed & Beth Nawalinski, United for Libraries.

 

FRElibrary-campaign-training-institute-logoE ARCHIVED WEBINARS: Library Campaign Training Institute, American Library Association’s Office for Library Advocacy.

Part 1: Building your Base – (presented July 14, 2016). This workshop makes the connection between program and services outreach and building a library’s base of support for advocacy. This workshop details:

  • Using recent research as well as preparing public service return on investment calculations.
  • How to map a community.
  • Options for program development – examples used are the Recreation market and local elected officials.
  • Connection between customer service and advocacy.
  • Use of social media.
  • Managing data.
  • Using volunteer messengers.

Part 2: The Best Defense is a Good Offense – (presented July 21, 2016). This workshop provides participants with the knowledge needed to:

  • Create a campaign plan.
  • Recruit volunteer leadership.
  • Detail roles and responsibilities.

Part 3: Message, Marketing, & Media – (presented July 28, 2016). This workshop walks participants through:

  • How to develop a campaign message using values and emotional branding.
  • Integrating that message into campaign outreach.
  • Public presentations.
  • Using the media to advance the message.

Part 4 + 5: Connecting with YES Voters + Get out the Vote – (presented August 4, 2016). This workshop details the nuts and bolts of a library field operation including:

  • Targeting through using enhanced voter files.
  • Phone Banking/Direct Mail/Social Media/Email/Voter Tracking.

This workshop brings the previous four together with the ultimate goal of reaching out to Yes voters and getting them to the polls.


  • Short Takes for Trustees – Brief online videos produced by United for Libraries: The Association of Library Trustees, Advocates, Friends and Foundations. These short videos (8-10 minutes each) can be shown during Trustee meetings to stimulate discussion about the important role that Trustees play in the governance of their libraries. Topics in the series explain the basics, such as what it means to be a Trustee (discussing the broad fiduciary responsibilities of governing boards as well as the limits of an advisory board), as well as how to set policy, how to evaluate the library director (and why you should!), along with board self evaluation, and the ethical and parliamentary standards for boards — both governing and advisory. Access for Utah Trustees is paid by the State Library. YOU MUST LOGIN BEFORE YOU CAN WATCH THE WEBINARS. For the login & password contact your library director or your State Library consultant.
  • Trustee Academy Courses – Online webinars produced by United for Libraries: The Association of Library Trustees, Advocates, Friends and Foundations. Access for Utah Trustees is paid by the State Library. YOU MUST LOGIN BEFORE YOU CAN WATCH THE WEBINARS. For the login & password contact your library director or your State Library consultant.
    • Trustee Competencies (33 minutes)
    • Trustee Basics, Part 1 (45 minutes)
    • Trustee Basics, Part 2 (48 minutes)
    • Working Effectively with Your Library Director
    • The Library’s Budget
    • Advocating for Your Library (41 minutes)
    • Evaluating the Library Director (40 minutes)
    • Working Effectively with Your Library Trustees (48 minutes)
  • Finding New board Members (pdf) – Recruiting document from Harford County Library (Maryland) that includes an outline of qualifications, sample questions asked of candidates, and a sample application for appointment.
  • Advocacy is not the work of a season; it is the work of a generation – Archived webinar by Jamie LaRue, Douglas County Library. Learn how to tell a succinct, powerful story about the value of libraries. Based on OCLC’s “From Awareness to Funding” and the latest findings of brain research, this session focuses on turning the evidence of our daily patron encounters into short, compelling, and memorable messages that build support. Webinar brought to you by WebJunction
  • Trustees On Track – This collection of eight videos, produced by the Utah State Library in 2009, features library trustees sharing their experiences and thoughts on topics that every library board faces.

Tools for Trustees

Statistics – Key Library Performance Measures & Community Indicators

Organizations

For more information or assistance contact:

Juan Tomás Lee
Phone Number (801) 715-6769 or (800) 662-9150 (Utah toll-free)
Email address jtlee@utah.gov
 

Welcome Message for Library Trustees

Dear Library Trustee:

On behalf of the Utah State Library, I want to take this opportunity to personally welcome you to the community of public libraries in Utah and congratulate you on your appointment to your public library’s Board of Directors! You have been chosen for this important post because of your interest in providing excellent library service to your community and because you are a person with the intellect and commitment to help your library move forward in maintaining and improving that service.

The purpose of the Library Trustee Center is to serve as a guide to help make your experience as a member of the board a satisfying one, both for you and for your library constituents. It is important that you understand the strengths and the obligations of your board position. Your job is much more than meeting once a month and casting a vote every now and then. It means being an advocate for your library, participating actively in the planning process, and working cooperatively with your library administration and government officials in developing policies to serve your community. You will be supporting and encouraging your library director in his/her efforts to manage the daily operations of the library. Be prepared to attend board meetings and contribute positively to group deliberations. It is your responsibility, as a public library board member, to support library needs at the local, state and national levels.

Consultants at the Utah State Library are here to help you and your library’s administrative staff in every way possible. We invite you to attend training opportunities in all areas of library service, specially the online courses specifically developed for board members and available to you 24/7 at the Library Trustee Center. Our consultants, our training, and the Library Trustee Center will help you become knowledgeable about funding opportunities, library “best practices”, and how to be a better board member.

Thank you for joining us in our mission of providing the best possible library service to Utahns.

Best regards,
Donna Jones Morris
Division Director/State Librarian