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Base Budget Presentation

Jill Love presenting to committeeOn Monday, Jan. 29, the Business, Economic Development, and Labor Appropriations Subcommittee heard a presentation about the department’s base budget. The full text of the presentation is below the slide deck. You can listen to the audio here.

Utah Dept. of Heritage & Arts Base Budget 2018 Presentation by Josh Loftin on Scribd

Opening Slide
Good morning. I am Jill Love, the executive director of the Department of Heritage & Arts. I am joined by our finance director, Tenielle Humphreys. Thank you for giving us the opportunity to discuss our budget with you today.

I would like to begin by thanking Andrea for her review of our budget, as well as her guidance throughout this year. As a new administration, her insights have been invaluable. The summary she provided today is the perfect starting point for our presentation.

Slide 2: Epicenter
Instead of beginning this presentation with budget charts, I want to spend a few minutes in the town of Green River. But don’t worry — you will get charts later.

In 2009, three recent college graduates came to Green River as part of the AMERICORPS Vista program, which typically lasts a year. However, those three have never left. Instead, they launched Epicenter, an arts organization that has become a driver for cultural events, tourism, and even affordable housing. They have brought in tens of thousands of dollars in grants, all of which has gone into projects that benefit the town as a whole. Every year, the leaders of Epicenter start a new chapter in their growth, which is growth shared with the entire community.

Stories such as this truly make me proud of what we do as a department — even if we can’t take direct credit for it. But as a department, we provide services, programs, and grants that create economic stability in communities. Since the beginning, we have worked with Epicenter by providing grant money, professional development through our Change Leader Program, and consultation on historic preservation.

Slide 3: Green River Library & Music Festival
Our work in Green River extends beyond Epicenter. Whether it’s the public library, a summer concert series, or the John Wesley Powell Museum, we support them with targeted funding and professional services.

As a department, we see the same kind of potential in dozens of other cities and towns. While we may not pave roads, our programs can be a catalyst for economic growth. This is especially true in rural areas, where the traditional economic drivers have faded.

To be clear, that is not an opinion. More and more, data is showing the importance of our programs, as was recently explained by Theresa Foxley, the president and CEO of the Economic Development Corporation of Utah:  

Slide 4: Quote
“Increasingly, research demonstrates that arts, culture, museums, libraries and the like are not ‘nice to have’ in local communities, they are the very amenities talented individuals seek out, and therefore companies look for as they decide where to locate and where to expand.”

Slide 5: Cultivate vibrant communities
As a department, we want to help local leaders cultivate vibrant, inclusive communities throughout Utah where residents thrive and take pride in their hometowns. This year, we are looking to all of our employees to contribute their own unique skills to strengthen those served by the department. To that end, we have developed three goals.

Slide 6: Three goals
Our staff have come together around the three department goals you see listed here. Within each goal, we are working to develop meaningful measures to help us gauge progress. Ultimately, we want to become like the group you see pictured in this photo from our digital archives — Butch Cassidy and the Hole in the Wall Gang. We look at them as a model of individuals working together to achieve a common goal.

Slide 7: Collections Management
We are the stewards of many collections, from digitized photos to the thousands of books distributed to libraries statewide as well as thousands of rural residents through Bookmobiles. The Utah State Library also houses the world’s largest collection of braille material, including audio recordings of local and regional publications created in partnership with the Utah Department of Corrections. Eleven states contract with the Utah State Library for braille services. We have also included the total circulation from the Blind and Disabled Library as one of our performance measures.

Today, we have brought each of you a book from that Braille collection — a legislative roster. I would like to thank Lisa Nelson, the program manager for the Library of the Blind, for printing these for you today.

Slide 8: Collections Management – Artifacts and Art
We are also caretakers of collections of historical artifacts and fine art, which are collectively valued at nearly one hundred and twenty-five million dollars. We take our responsibility for these collections seriously, which is why we have made the construction of a new collections management facility a priority.  

Slide 9: Folk Arts Pieces
To help illustrate the importance of this collection, staff from the Division of Arts & Museums have brought some pieces of folk art to show you. They include a Norwegian sweater knitted by a woman named Randi Bjorge for her husband during their courtship, a pictorial beaded bag made by Mae Timbimboo (tim-BIM-boo) Parry of the Northwestern Band of Shoshone, and the “Papercut of Life Story” by Ada Rigby, which is a timeline from bottom to top.

Slide 10: Pictures from tours
For those of you who have toured our current storage areas in the Rio Grande Depot and the neighboring Art House, thank you. Seeing these areas in person will help you truly understand the risk posed to these valuable collections. From clothing to furniture, flags to manuscripts, thousands of pieces of Utah history are in constant risk of damage.

Slide 11: Pictures from tours
The same can be said of the fine art, which is currently housed in a building previously used as a vegetable storehouse. Finding a solution that protects the artifacts and arts collections is a top priority for the department, but we also want to have a way to display some of them through curated and digital exhibits. 

Slide 12: Collections Solution
While the proposed collections management facility will not operate as a museum, we have planned a small exhibit space. We also will continue to share our pieces throughout the state through programs such as the Traveling Exhibitions, which offers first-class, curated shows to schools, libraries, and community centers.

Slide 13: Civic Engagement & Participation
Our second goal, Civic Engagement and Participation, emphasizes the programs in every division that build communities and encourage participation in public life. Not surprisingly, many of our programs focus on youth as we nurture the leaders of tomorrow.

Slide 14: Native American and Multicultural Youth Leadership
The Division of Indian Affairs and the Office of Multicultural Affairs work with hundreds of students each year through youth programming at the Native American Summit, Native American Caucus Day, Multicultural Youth Leadership Summit and Multicultural Youth Leadership Day at the Capitol. These programs also emphasize healthy families and the importance of graduating high school and post-secondary education.

To ensure these programs remain impactful, we have tied performance measures to participation in events for both Multicultural Affairs and Indian Affairs.

Slide 15: History Day, Poetry Out Loud
Beyond attending large gatherings, the department offers individual opportunities for youth to engage in civic life. Many of these also offer scholarships and opportunities to compete on a statewide or even national stage, including Poetry Out Loud, Utah History Day, the Senate Art Competition, and more.

Slide 16: Joan Mulholland
Last week, the Division of State History showcased one of these programs, History Day, in the Rotunda. I hope some of you had a chance to visit with the students, because they are exceptional. In last year’s competition, one of those who qualified for the national finals — Edgar, a student at Ogden High School — actually interviewed Joan Trumpauer (trump-OW-er) Mulholland, who participated in the historic sit-in at Woolworth’s lunch counter in Jackson, Mississippi, that is pictured here. Joan now lives in Virginia, and when she learned Edgar and his classmates had qualified for the national finals in in Washington, DC, she took the bus into the city and met them at the National Museum of American History. There, she spent an hour talking with these students about her experiences during the Civil Rights Movement.

For these students, these are life lessons that won’t be forgotten.

Slide 17: AmeriCorp representations
Another important element of civic participation is volunteer work, and Utahns have a habit of volunteering — for more than a decade we have led the country in volunteerism rates. A lot of those volunteers work through AmeriCorps programs that are funded by UServeUtah. These programs provide college students, retirees, and others the chance to mentor at-risk youth, maintain our public lands, assist disabled veterans, and respond to disasters, among many other tasks. One of our performance measures is the number of Utahns served by AmeriCorps — and we want to serve 70,000 people annually.

Slide 18: New Nation
In 2018, our department is working on a project that supports both our second goal of civic engagement and our third goal of increased collaboration. While I could spend the rest of my time talking about this project, I would instead encourage you to “take you shot” by visiting newnationproject.utah.gov.

Slide 19: Transcontinental Railroad
Following our Hamilton-related projects, we will be using a similar collaborative approach to support the one hundred and fiftieth anniversary celebration of the completion of the Transcontinental Railroad. Scheduled for May 10, 2019, the planned event will rival the Golden Spike centennial celebration.

Slide 20: Golden Spike Commission
All of our divisions will play a role in sharing the story of how the nation was united in Promontory, Utah. Event organizers have formed the Golden Spike Commission that reads like a who’s who of influential Utahns, and they imagine a statewide celebration that challenges everyone to pursue their own modern day moon shot.

 

Slide 21: Operational Efficiency (Train picture)
Collaboration goes beyond major events or projects. Internal collaborations have also resulted in operational efficiencies that have allowed us to repurpose funds in a way that more directly serves communities.

We have discussed in previous presentations how we use the Salesforce platform as a tool to improve efficiency and streamline processes. Along those lines, some notable accomplishments this year include:

Slide 22: Operational Efficiency (Horse Whim)

  • An analysis of the Salesforce contract allowed us to change the licensing structure and save forty seven thousand dollars annually. We plan to invest those savings in new digitization projects that further digitally preserve and make publicly available artifacts, photographs, and documents. In FY17, we added one hundred and seventy-five thousand digital images and six thousand archeology reports. In FY18, we plan to add eight thousand more digital images and thirteen thousand more archeology reports.
  • The comprehensive review of the E-106 program, which consults with federal and state agencies and private develops on projects involving archaeology and historic buildings, resulted in a Salesforce solution that will potentially save two hundred and thirty-eight thousand dollars and reduce eight thousand days of review time for these cases.
  • A review of administrative processes reduced department policies from 49 to 15. We also streamlined many internal paper processes through Salesforce and UPM, which has also saved staff time.
  • To improve our ability to track performance measures and improve efficiency, we created the Office of Data and Innovation through attrition. We also started an IT Governance Council to aid in effective management of the digitization initiative appropriation as well as advising, identifying, and guiding digitization and IT opportunities and initiatives through DHA and its six divisions.

Slide 23: Looking Ahead
As we move forward, efficiency will remain an emphasis throughout the department. We will continue to move business processes and forms into Salesforce. We are also reviewing our grants process throughout the department for improvements that save time for grantees and our staff, as well as strengthen accountability. Conferences and events are being reviewed for common tasks that could be centralized or outsourced. Finding efficiencies in those areas also means we can increase attendance or applications through strategic communications and marketing without incurring additional costs.

Integral to these goals is our auditor, which is why we have included a performance measure of annual performance audits.

Slide 24: Department budget (revenue source)
At the macro level, nearly half of the department’s budget flows directly to communities of Utah in the form of grants, programs, and services. As you look at this chart, you will notice we do receive significant federal dollars. But nearly all of those simply pass-through as grants. In many cases, the federal funding requires matching funds from the state and the recipient. However, you will also notice that out of the state general fund, we manage nearly eight hundred thousand dollars in direct appropriations that do not go through the grant process.

Slide 25: Revenue by division
As you look at our division funding, recognize that the three divisions with the largest budgets — State Library, Arts & Museums, and UServe — all distribute grants that account for a significant portion of their budget. Library, for example, provides funding for local libraries that keep their book collections strong while also allowing them to invest in new initiatives that can draw more users, especially kids and teens.

 Slide 26: Grant programs
Other grant programs in our divisions serve a multitude of purposes. Local governments can apply for grants to preserve historic buildings or create a searchable database of their cemeteries. Volunteer organizations can receive funding for specific projects to honor the victims of the Sept. 11 attacks. And many of you have heard discussions over the past couple of years about the grant programs administered by the Division of Arts & Museums, which require a competitive process and ensures stronger accountability than a direct appropriation.

Slide 27: Library grants, Preservation grants (CLG) other non arts/museums grants
This chart illustrates the amount of money going straight to communities from our divisions. Along with the orange portions that account for more than eight million dollars in pass-through, the red portions — current expenses — is largely used for the programs, professional services, and technical assistance we provide to local governments, nonprofit organizations, and schools.

Slide 28: Closing
But all of those grants, all of those programs, have a profound impact on the state. We have passionate professionals working for our department, and they serve passionate individuals throughout the state, in places such as Tremonton, Delta, or Eagle Mountain. All of these people want to create their own thriving community, a place that feels like the next Cedar City, the next Logan, or the next Green River. And we want to help them accomplish their goals.

Slide 29: Fin
Thank you for having us today. If anybody has questions, I would be happy to answer them.