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AmeriCorps Program Director Resources

AmeriCorps Utah logoProgram Director Manual

Program Director Manual Table of Contents
Chapter 1 – Introduction
Chapter 2 – National Service
Chapter 3 – Getting Started
Chapter 4 – Member Supervision
Chapter 5 – Managing the Program
Chapter 6 – Program Monitoring

Requests for Reimbursement (RFR) and Progress Reports

RFRs and Progress Reports are due quarterly. They are due on or before the 20th of January, April, July, and October. When submitting an RFR, there are four documents that should be submitted. These documents are the RFR Spreadsheet (either monthly or quarterly depending on the program), Financial Income Report, RFR Reconciliation Spreadsheet, and a detailed program ledger.
Progress Report Feedback Form
Progress Report Template
RFR Example Ledger
RFR Financial Income Report

RFR Ledger Reconciliation Spreadsheet
RFR Required Items Examples
RFR Required Language
RFR Spreadsheet (Monthly)
RFR Spreadsheet (Quarterly)
RFR Tips and Reminders

National Service Criminal History Checks

Background Check Language
Criminal History Check Requirements
National Service Criminal History Check Enforcement Guide
National Sex Offender Public Registry
Required Annual NSCHC eCourse (Required for all program directors and staff involved in the enrollment process at hire and every August)
State by State National Service Criminal History Check Guide (For additional information on background checks for members who are out of state)

Monitoring Tools

2018-2019 Fiscal Monitoring Tool
Member File Check Review Guidelines
Member File Review Template
Programmatic Monitoring Guide

Policy Links

AmeriCorps Rules, Regulations, and Provisions (Legal provisions for program)

Web Based Training Links

Supplemental Online Training Resources – Program Staff
Supplemental Online Training Resources – Finance Staff
CNCS Litmos Course Library
Registering for the Litmos System
eGrants Tutorials

 Additional Forms and Documents

3/1 Certification of Sub-Grant Closeout Form
Access AmeriCorps Checklist
Corporation Funding Compliance Agreement
Federal Standard Form 269A
2018-2019 Pre-Contract Checklist
Site Accessibility Survey
Slot Conversion Chart

eGrants Links

eGrants (Federal Member Management System)
eGrants Tutorials

IPT Links

IPT Login (Member Tracking System)
IPT Delete Request Form

IPT Member User Guide
IPT Program Director User Guide
IPT Site Supervisor User Guide
IPT Technical Glitch Form
IPT User Access Request 

Memorandums

Time Sensitive Changes to AmeriCorps Enrollment and Recruitment (June 15, 2018)
Updating the Contact Log in IPT with Background Check Initiation Dates (November 28, 2017)
National Service Criminal History Checks for Returning Members
 (September 19, 2017)
NSCHC Requirements and Enforcement (April 26, 2017)
Criminal History Checks in IPT (April 29, 2016)

Volunteer Recognition

UServeUtah encourages AmeriCorps members to nominate the outstanding volunteers they recruit for the Lt. Governor’s Volunteer Recognition Certificate.
Lt. Governor’s Volunteer Recognition Certificate

Branding and Communications

UServeUtah and AmeriCorps Branding Guide
Shop for National Service Gear Online
2018 CNCS Communications Guide